MINUTES of the ANNUAL GENERAL MEETING
of the STEWART’S MELVILLE COLLEGE CLUB
by Zoom on Wednesday 19th May, 2021
meeting convened at 6:30pm with President Ken Russell in the chair.
following members in attendance: Linda Moule (Hon President), R Kernohan (Hon
Treasurer), R Barclay, A Seale, D Kyles, C J Anderson (Council members), A
Napier, D Fortune, I Burrell, K Richards, D Mitchell, I Hastie, L Brown, A
Morgan, H Cowan, G McNeil, Angus Mitchell, A Hay, A Veitch, B McNie, A Stewart, G Macrae, R
Thomson, R Young, C J Anderson.
In attendance: Suzi Squires (Development Office), Laura McIntosh (Clubhouse administrator)
1.Welcome by the President
Ken Russell opened the meeting being the 47th AGM of the club and his first as President and welcomed everyone to the first AGM held by Zoom.
Apologies were received from J Hughes, S Luxford Moore, T Scrimgeour, R Peden, R B C Young, Dr J L G Wight, L John, D Graham, L Trotter, J Archer, C Gardner.
3. Minutes of previous Annual General Meeting held on 15th October 2019
The minute had been circulated or otherwise made available to members via the club website and was approved without further comment.
4. Minutes of the Extraordinary General Meeting held on 15th July 2020
These had been made available on the club website and was similarly
approved without further comment.
5 President’s Report
The President advised the meeting that his
report for the meeting had been made available on the club’s website along with
other reports for consideration and he was hopeful everyone had had the
opportunity of reading the reports.
said that following his appointment by Council he had chaired two meetings of
the Council by Zoom and had had regular contact with the school development
office who had been most helpful with regard to his plans for the development
of the club over the next five years including his wish to see the proposal to
install a lift at Inverleith come to fruition and how the club could assist in
raising the necessary funds. In this
regard he was grateful for the continued assistance of Past President Charles
6 Club Update
McIntosh referred to the transfer of assets (and liabilities) agreed at the EGM
to be transferred to the school and advised that all was now in place for the
proposed transfer to take place. In
reply to Ken Richards, Laura advised that the process had proved less
straightforward than originally anticipated in order to comply with
the requirements of tax legislation in relation to the realisation of investments within the club’s portfolio which the school’s investment brokers were
unable for technical reasons to simply accept the transfer of. All was now in place with Brewin Dolphin and
Brooks Macdonald to allow the transactions to be completed.
President referred to the draft Constitution prepared by the Special Committee
led by Alastair Seale for presentation to the meeting and thanked Alastair for having
the work completed so promptly.
Seale said the committee had been forward looking and hoped the draft was
“future proofed”. The club’s name,
“Stewart’s Melville College Club” would now reflect that of the school.
advised two minor amendments to the draft published on the website were
paragraph 6 take out the line which appeared in the margin. In the heading of paragraph 15 delete “and
list of members”. Required to correct
matters which had escaped proof reading.
by Alastair Seale, seconded by Ken Richards.
these amendments the draft was proposed unanimously.
8 Election of Office
The meeting confirmed the re-election of Ken Russell
as President. Ken was pleased to
announce the nomination of Chris Anderson as his Vice-President who he felt excellently
fulfilled all the necessary requirements to succeed to the position of President
in the future.
John Hughes was re-elected as Honorary Secretary and
Rob Kernohan as Honorary Treasurer.
Bert Barclay, Alastair Seale, David Kyles and John
Archer were re-elected as members of Council.
The council was authorised to fill, if wished, the remaining four
available places on Council in terms of the Constitution.
Report and Financial statements
Laura McIntosh referred to the accounts and report
for the year to 31 August 2020 which had been prepared on a similar historical
basis to previous years and had been published on the club’s website. The transfer of assets and liabilities in
terms of the EGM of 15th July 2020 had yet to be completed at that
No questions arose and the report and accounts were
Adoption proposed by Ken Richards and seconded by
and Branch Club Reports
All reports submitted had been published on the club
website and were taken as read.
Bert Barclay asked if there was any news with regard
to plans for the clubhouse potentially re-opening post the Covid lockdown.
Laura McIntosh advised that current thinking was
that it might fully re-open when the school returned in August.
Linda Moule advised it was hoped to use downstairs
for staff use only following the Sports Day in June but no other use was in the
In reply to Alastair Seale, Laura McIntosh said she
hoped it could be possible to use downstairs for say sports club meetings or
members’ business meetings. Consideration
was still being given to the operations of the clubhouse following Covid and
the transfer to the school from the club including dealing with licensing
requirements in the best way where appropriate legal advice re the operating
licence and personal licences was being obtained. Joyce Waterston had intimated her retirement
from catering and Denise Mitchell remained on furlough.
Susie Squires said the school’s Health & Safety
advisor could advise on any Covid related requirements but if a full opening
was to be in August then present
requirements such as screens might no longer be necessary. The thought was that any work could be
completed in maybe one to three weeks.
In his closing remarks Ken Russell thanked Laura
McIntosh and Suzi Squires for the assistance they had given him since his
appointment and all members present for their attendance.
The meeting concluded at 7pm.